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Welcome Fall 2014 Instructors!

Dear Fall 2014 Moodle Course Instructors,

This letter is for instructors who are using the District’s Moodle website (Fall 2014) at . The Moodle site will be open to instructors in the second week in July.  The District creates shells for all courses and assigns teachers into them. Student data is uploaded approximately two weeks before the semester begins and will continue daily until census day. However, students will not be able to see your course until you open it to them (see “How To Open Your Course To Students” below).


Checklist to Get Ready for the Semester:

Send any requests or questions to or Fabian Banga (

  1. Login to Moodle – the site will be at
  2. Check your course shells – by default, all shells are closed to students.
  3. Combined sections – contact us if you want one shell for 2+ sections.
  4. Migrate a previous course – send your request to us and include:
    • which semester (e.g., Fall 2013), course name and class code #
    • Fall 2014 course name and class code #
  5. Check your Participants list – one to two weeks before the semester.
  6. Send Welcome email to students – for online-only courses.
  7. Open your course to your students.


BCC instructors needing help with Moodle or the BCC campus website (WordPress) should contact or come to Room 562 for assistance or check out our Distance Education website at Instructors may also contact Fabian Banga, BCC Distance Education Coordinator, at, for help on Moodle.


Students needing help with Moodle login should contact the District Moodle HelpDesk at or see Theresa in Room 562 during her Fall office hours (Tues. – Fri., 10 – 3). To login, students use their PASSPORT username but their Moodle password is their birthdate in yyyymmdd format (all numbers).


1. Login to Moodle (Faculty):

The District’s Fall 2014 Moodle website will be at We start with a new Moodle each semester. Please login using the same username and password you used in previous semesters. If you didn’t use those moodles, the login information is:

Username: this is your PROMT User ID

Password: this is your 8-digit Employee ID# – these are all numbers


If you have trouble logging in, please contact or Fabian Banga ( to have your password reset.


2. Check Your Course Shells:

After logging in, the links to your courses will display on the right side under “My courses” on the Moodle homepage. The District sets a Site Policy for all users at the start of the semester, so you may need to accept it when it is enabled. This is for students, but all users have to accept it. To edit your Moodle profile, click on your name in the upper right corner or bottom of the page.


3. Combined Sections:

If you would like to teach in one shell and have students from two or more sections included, please send a request to Please tell us:

  • the course names and class code numbers for the sections to be combined.

Instructors often find it easier to make edits to one course if they intend to teach the same material to different sections.


4. Migrate a Previous Course:

If you need help finding or moving a previous moodle course, please send a request to or Fabian Banga ( Please include the following information:

  • The existing course name and class code, and where it is located (e.g., Spring 2014, Fall 2013).
  • The new course title and class code.

The typical turnaround time is within 2 days. Requests coming in two days before classes start may take longer to complete.


5. Check Your Participants List:

After the initial roster upload (about 1 – 2 weeks before classes start), please check your participants list to make sure students are being uploaded into your course. Your students will not be able to enter your course site until you open the course to them. Contact us ( if students are not appearing in your Participants list. Student uploads will be daily until Census Day.


6. Send a Welcome Email to Your Students (for online classes):

You can send the Welcome Email from your PROMT Roster page or from your Moodle course as a post from the “News Forum”. Additionally, from the Participants list, you can show all participants, select all (this checks the box in front of each name), and then select “Send an email message” from the drop-down menu. Enter your message in the text editor and then submit it.


We often receive inquiries from students about when their online class will begin. We inform them that they will receive a welcome email message sent via student email from their online instructors before the semester begins. We tell them to check their student email often ( or set it to redirect to another address. Lastly, we inform the students of where they can find the list of online instructors’ email addresses and the BCC Bookstore site.


7. Open Your Course to Students:

There is a simple setting:

  • On your course homepage, click on Course administration > Edit settings.
  • At the top of the page, change the Visible setting from Hide to Show, and save. Click on the image below to enlarge it:
Visible setting to show course

Click to enlarge


Moodle Resources for Faculty:


If you have questions about the above, please contact me at or our DE group at



Fabian Banga

BCC Distance Education Coordinator



  • Distance Education at Berkeley City College

    Monday 24 November 2014

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